The Fair Lakes Crossing Home (FLC) Owners Association (HOA) Board of Directors (BoD) convened a regularly scheduled meeting via Zoom videoconference beginning at 7:10 PM on 13 July 2022. The meeting and instructions for attending were posted on the HOA website calendar.
Attendance: 4 of the 5 members of the FLC HOA Board were present: Ajay Ganji (President), Kevin Nawroth (Treasurer), Clarence Hunter, and Pete Mattes. In addition, 2 members of the Architecture Review Committee (ARC) attended: Thatcher Ferguson and Lan Choi.
The agenda for the meeting included two topics:
- Architecture Review Committee (ARC) issues
- BoD elections
- Tot lot trash
- Trees encroaching on properties
- Speeding on Marshall Crown Rd
Board Action:
- The first items of discussion for the BoD were ARC issues. Mr. Thatcher and Ms. Choi indicated that a minimum of 3 ARC members are required to support the ARC function. The BoD did not feel that that minimum should be changed but that more than 3 members were encouraged. Several question related to adjustments to the FLC ARC Guidelines were raised and discussed. Ultimately, the BoD felt that it needs to convene a separate meeting with the ARC members to review/finalize proposed changes to the guidelines. Mr. Nawroth will distribute the revised document for review prior to the meeting. The BoD and ARC agreed on 21 July at 7:00 PM to conduct a Zoom meeting to finalize changes in the FLC HOA ARC guidelines. The BoD and ARC also agreed to routinely use scheduled BoD meetings to discuss ARC issues.
- The BoD then brought up for discussion the status of the FLC community Tot Lot on Marchall Crown. Mr. Nawroth discussed the state of the tot lot and the fact that the trash can at the lot is not emptied by routine trash pickup in the neighborhood. Ms. Choi also noticed the problem. Ms. Choi will contact CMC to have them ensure that trash is emptied and Mr. Ganji will also talk with CMC to set up a long-term solution to the problem.
- The BoD next brought up the second agenda item: BoD elections. Mr. Ganji stated that he has worked with CMC on initiating the process of holding an election. The BoD then discussed three items related to the election of the next Board members. First, the BoD members in attendance voted unanimously (4-0) to maintain a 5-person Board. Second, the BoD members present voted unanimously to offer Mr. Nawroth and Mr. Ghattu to extend their membership by one year in order to have continuity on the next BoD. Finally, the BoD in attendance voted unanimously to hold elections no later than 1 October 2022. Mr. Ganji will continue to work with CMC in the process of meeting these decisions in this year’s BoD elections.
- Mr. Hunter brought up to the BoD that there are some problems with trees encroaching on property in the community. The BoD discussed and decided to take up the topic at the ARC meeting on 21 July to determine who has responsibility to address this.
- The final topic brought up for discussion was the reported problem of speeding on Marshall Crown. Mr. Ganji mentioned that he has contacted CMC about the problem and the possibility of putting in speed bumps to slow traffic. Mr. Thatcher indicated that the first step should be to remind the community of the speed limits since most violators are likely our own neighbors. The next recourse would be to pursue speed bumps. Mr. Ganji will continue to engage with CMC on these recommendations.
- With no further business proposed, the BoD members moved to adjourn the meeting. The BoD adjourned at 8:11 PM. The next BoD meeting will be on 10 August. Whether in person or by Zoom, the meeting will be announced to the community to allow participation by any interested homeowners.